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AP Specialist II


This is a Full-time position in Atlanta, GA posted November 5, 2021.

What is Calendly?

Calendly takes the work out of scheduling so our customers have more time to work on what’s really important. Our software is used by millions of people worldwide—with thousands more signing up every day. To maintain this exciting growth, we’re looking for top talent to join our team and help shape the future of our product.

Why join Calendly’s Operations team? 

Calendly is looking for an AP Specialist II to join our fast-growing team! This role will report to the Financial Controller and be the primary point of contact for the accounts payable function. 

The AP Specialist II will process all accounts payable transactions for the company with a collaborative, customer-service oriented attitude. They will partner across the company to ensure the accuracy and timeliness of all accounts payable activity, and will actively participate in process improvements to build and scale the accounting department. 

The ideal candidate for the job will have experience handling all aspects of accounts payable, including coding invoices, reviewing supporting documentation such as contracts or POs to ensure the invoice is reasonable, and collaborating across the company to ensure invoices are approved and paid timely. This is an exciting opportunity to join a growing team that will support Calendly’s rapid growth.

What are some of the high impact opportunities you’ll tackle? 

  • Review vendor invoices for completeness and accuracy (i.e. invoice date, invoice number, addressee, amounts, currency, sales tax, etc.) and resolve any outstanding issues 
  • Review GL coding on invoices to ensure it is reasonable and aligned with the nature of the expense
  • Ensure all approved AP transactions are recorded to the GL in the correct account, entity, and financial reporting period
  • Research and proactively communicate the status of past due amounts and work with vendors and internal stakeholders to resolve discrepancies as needed
  • Prepare weekly payment runs with superior attention to detail and adherence to department deadlines
  • Assist in month-end close processes such as providing data for Accrued Expenses and reconciling Accounts Payable to the GL
  • Maintain updated vendor records (contact information, current W9s, etc.) and assist with year-end preparation of 1099’s
  • Review employee expenses and ensure appropriate receipts are attached, and appropriate coding is included for each expense
  • Maintain best practices to ensure integrity over accounts payable functions
  • Support the internal and external audits processes for accounts payable and related areas

This opportunity is for you if you have/are:

  • Minimum of 2 years of progressive experience, with a focus on accounts payable functions
  • Bachelor’s degree in accounting
  • Experience working for a SaaS company is a big plus!
  • Proficiency with, NetSuite, and Google Sheets (or similar systems)
  • A track record for problem solving, flexibility, and urgency
  • A positive, service-oriented attitude
  • Authorized to work lawfully in the United States of America as Calendly does not engage in immigration sponsorship at this time

Calendly is registered as an employer in many, but not all, states. If you are not located in or able to work from a state where Calendly is registered, you will not be eligible for employment.

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