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Administration Assistant

Accountants One

This is a Full-time position in Atlanta, GA posted January 8, 2022.

Accountants One is hiring an Administrative Assistant for a growing Dunwoody, GA CPA firm. They are looking for someone to be the first point of contact for all interaction with this firm, including client visits, email and phone communications.

Job Requirements:

Responsibilities:

  • Answer phones and emails from clients; directing them to Client Relationship Manager or relevant staff, as appropriate
  • Schedule and confirm appointments, verify meeting space is available & prepared, coordinate lunch orders and service, as needed
  • Perform administrative data entry, scanning, filing, financial statement and tax return assembly
  • Retrieve e-signature documents, download, and inform Client Relationship Manager of completion.
  • Monitor office supplies and order stationery, supplies, furniture, & equipment within Firm guidelines, as required or requested
  • Provision equipment and supplies for new hires, and updates equipment inventory and password database as needed
  • Take initiative to ensure the office runs smoothly and efficiently, in collaboration with Senior Admin
  • Oversee the work of seasonal administrative staff to ensure they work productively and meet deadlines and company standards
  • Perform project setup, manage workflows and deadlines; assist with client document tracking & control
  • May assist with & suggest changes in systems, major purchases and personnel benefits, as requested
  • Organize & liaise with leasing, equipment, maintenance & service companies to keep the assigned office clean, safe and ensure equipment is in good working order
  • Report office & administrative progress to Senior Admin and collaborate to improve office operations, procedures and workflow

Qualifications:

Excellent written and verbal communication skills, detail oriented, multi-tasker, energetic, strong organizational skills, flexible, must be able to work independently & prioritize work, learn software quickly, problem-solve, & be able to work well under pressure.

Technology savvy, Proficient in MS Office (Outlook, Word & Excel).  Experience in a CPA office is a plus.


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