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Admin Assistant 1

State of Georgia

This is a Full-time position in Atlanta, GA posted October 13, 2021.

Job Profile Summary Processes, organizes, files, stores, and retrieves various types of documents and records.

Conducts inventories, transfers paper records to automated system, duplicates and/or scans documents, labels and maintains files, and assists as needed with data organization projects. Job Responsibilities & Performance Standards Develops familiarity with agency structure and function and an awareness of divisional roles and responsibilities Follows document processing protocols and procedures, and completes tasks and category assignments as required Takes action to address supply, equipment, and/or facility maintenance needs by stocking copiers, distributing supplies, and maintaining shared Document Center resources Operates and maintains equipment which includes scanners, copiers, fax machines, envelope opener, mini-mailer, and postage meter machine Identifies, classifies, sorts, and prepares documents Scans and indexes documents to files by entering identifying information and assigning member/agency ID, plan, and document types Properly routes documents in workflow by researching and assigning business unit and work type Performs quality assurance checks on imaged documents Assists with other duties as requested Technical Competencies Required for Job Mail Sort and Document Preparation Has a basic understanding of the forms and corresponding types and the ability to sort them into established categories Ability to comprehend, retain, and utilize document processing procedures Scanning/Indexing Software Ability to operate and maintain scanners and perform data entry in scanning/indexing software Ability to learn agency coding system and correctly apply to work, plan, and document type assignments Pension Software Ability to navigate screens to locate basic information within the pension software Ability to understand and apply information obtained from pension software to determine assignment and routing of documents in workflow Equipment Ability to maintain and operate Document Center equipment including: Scanners Copiers Fax machines Envelope openers Mini-mailer Postage meter machine MS Office Has a basic understanding of MS Office Ability to navigate and perform data entry in MS Office ERS Preferred QualificationsHigh school diploma or GED AND one year of job related experience; some college preferred.

Work EnvironmentThis is a general office environment consisting of cubicle desk space.

Ambient room temperatures, lighting and traditional office equipment are provided as found in a typical office environment.

Physical Demands Individuals working in this job are required to multi-task while seated.

This includes answering phone calls, research information, and typing using computers throughout the workday.

Also may require walking periodically, primarily on a level surface.

Must be able to reach above shoulder height, below the waist, or lift (up to 25 pounds) to file documents or store materials.

Associate’s degree from an accredited college or university OR Two years of related experience.


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